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Mind Your International Conference Call Manners

If you are the moderator of the call, you will have more features available to you; make sure to learn them before the international conference call and not during it.

When it comes to participating in an international conference call, it’s important to follow basic rules of phone and professional protocol.

After all, you want to come across as polite and professional, right? An international conference call brings with it a few additional challenges including some that are unique to the medium such as muting and unmuting the line as needed.

Use the tips below to mind your international conference call manners.

1. Learn how to use the international conference calling system in advance. In general, international conference calling involves using regular and mobile phones, a telephone number, and an access code or PIN.

You don’t need any fancy software or equipment. However, you should be familiar with how to mute and unmute your phone line so that you can block out any distracting noises from your environment while someone else is speaking. If you are the moderator of the call, you will have more features available to you; make sure to learn them before the international conference call and not during it.

2. Remember that you represent your entire organization. Whether you are hosting an international conference call or participating in one, you may be the only person representing your organization.

Your demeanor reflects the entire organization. Even if your role in the call is minor, how you present yourself is of utmost importance.

3. Use professional, clear language. One of the biggest problems associated with international conference calls involves language. After all, participants come from around the globe.

Not only should you use professional language and avoid profanity and slang, you should also try to be as clear as possible. Your international colleagues may not be familiar with expressions and colloquialisms common to your culture.

4. Avoid humor and controversial topics. Humor is hard enough to pull off with participants from within your own country, and even more so with an international crowd.

It is too easy for a seemingly harmless joke to turn offensive or insulting. Politics and religion are also extremely touchy subjects and should be avoided.

5. Be on time – if not early. Being on time shows other participants that you are prompt, reliable, and respectful of their time. Ideally, you should be dialed in, connected, and ready to begin several minutes before the official start time.

Go ahead and dial in five minutes before the conference begins and enjoy some light reading while you wait. This ensures that you’re on time and ready. In addition, you may have the opportunity to chat with other participants before the international conference call officially begins.

This is a great way to build rapport with other participants with whom you may not have the opportunity to speak with one-on-one.

Another reason to be on time is that you don’t want to miss anything. If you’re a participant, the international conference call will start with or without you and you’ll miss out.

On the other hand, of you’re the call’s moderator and you’re not on time, your participants are likely to be upset and unlikely to hang around for more than a minute or two for you to arrive. They may not give you another chance to coordinate a global teleconference. Even worse, they may question your ability to meet deadlines or serve their needs.

6. Be prepared. If you’re the moderator of the international conference call, then you should have an agenda prepared and you should be prepared to keep the call on track. As a participant, you should know what your role is in the call and prepare accordingly. For example, if you’ve been asked to share feedback about a certain process or product, you should gather information well in advance of the call and outline the key points that you’d like to discuss.

7. Use mute and unmute. Teleconferences have multiple participants, each calling in from their own potentially noisy environments.

When you’re not speaking, make sure to mute your line. That way, any background noise will not interfere with the international conference call. When you need to contribute to the conversation, simply unmute your line and speak freely.

8. Pay attention to the clock. If you are the teleconference moderator, it’s up to you to manage the clock and moderate the discussion as needed to ensure that the teleconference stays within its scheduled time allotment.

If you are a participant who has been allocated a certain amount of time to speak, you’ll also want to be mindful of the clock. For example, if you’ve been allotted 5 minutes and you’ve already spoken for 10 minutes, you may need to wrap up your presentation or ask the moderator if it’s okay to speak a little longer.

Moderating or participating in an international conference call requires advanced preparation

Hosting or attending an international conference call needs some advanced thought, professionalism, and attention to detail. Be prepared, polite, and mindful of others and your next international conference call is sure to be a success.

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Flat Rate Conference Call

Is the Unlimited Flat Rate Conference Call Plan Right for You?

Flat Rate Conference Call Service | Thinking of signing up for the unlimited conference call plan but not sure which one makes the most sense for you? Here’s what you need to know before you make your choice.

How Pay-as-You-Go Conference Call Plans Work

With a pay-as-you go plan, you do just that. You pay for each conference call as you go. Though both pre- and post-paid plans are common, you typically pay only for the minutes you use.

These plans are extremely flexible. They are ideal for companies with erratic usage patterns. If you don’t expect to make any conference calls some months, a pay-as-you-go plan with no minimum usage requirements is a terrific choice because you won’t have to pay for a service that you aren’t using. Meanwhile, on the months when you need to make conference calls, you can do so at a fantastic rate. In fact, you can make unlimited conference calls with a pay-as-you-go plan; however, you will be responsible for paying for all of the minutes you use. If you frequently have high volume months, an unlimited plan may be a better option.

Flat Rate Conference Call Plan and How it Works

An unlimited conference call plan allows you to make an unlimited number of conference calls for a flat fee. Though “unlimited,” most unlimited conference call plans do have limits. For example, your plan may limit the number of participants you can invite to each conference call. Your flat monthly fee will reflect these limits. The more attendees the plan allows, the higher the monthly fee will be.

Which Plan is Right for You?

Let’s say you have five partners who need to speak on the phone regularly. You could either pay as you go or get an Flat Rate Conference Call plan for up to five participants. In order to determine the best option, consider the following:

How often do the partners need to use a conference call each month?
Will usage be consistent or will there be some months where no activity is expected?
How many minutes in total will be used in a typical month?
What are the per minute rates for a pay-as-you-go plan? How much will a typical month cost?
What is the cost for a suitable unlimited conference call plan? Is it less than the pay-as-you-go plan?
Is the cost of an unlimited conference call plan low enough to justify keeping the plan during slower months?
Are the per minute rates of a pay-as-you-go plan low enough to justify a few higher volume months?

The right type of conference calling plan will depend on your usage and the answers to these questions. If you choose a no-contract plan, you can change plans as your usage patterns change.

Learn more….

Benefits of modern conference call service

Conference call service is not a new technology. It has evolved over many years and become better.

In the beginning, the services of an operator were required to host a conference call. But as technology developed, the human element was reduced to a minimum.

Conference call service has become fully automated, unless an operator is needed. It requires entering just a Toll Free phone number and an access code for the host and participants to be instantly connected together.

This collaboration tool has evolved into a very useful service for conference calls where the participants are located inside the U.S.. It is called conference call USA. For ‘international conference calls‘ it’s the International Conference Call plan.

The call quality has also seen tremendous improvements with the onset of the latest technologies. You can talk to a person present on the other side of the world and you will not notice any difference. With crystal clear sound and highly reliable connections, you can instantly connect to any part of the world without any issues. Innovations such as fiber optic cables and voice transmissions at very high speeds have also contributed in this communications revolution.

Making a conference call USA is easy. It’s automated so no operator is needed to initiate conference calls. A toll-free number is provided to all the attendees, with the scheduled time set by the host of the call. At the scheduled time, each member dials the toll-free number and enters the passcode at the voice prompt.

Conference call service is a simple and safe process which is being used by companies all across the world. Since there are no monthly fees, this makes it very cost effective as you will pay for your actual usage with no monthly fees or activation fees and no minimum monthly usage requirement. Learn more.

Benefits of international call forwarding

For companies who want to expand their presence in different countries, it is important for them to have an international call forwarding service.

By providing a customer with a local number within his or her country, you will create a local phone presence and will allow your customers to interact with you easily.

After all, what consumer or future customer wants to buy from a company that requires making an ‘international call’ to ask a question or order a product? That is why it is a superior sales strategy to offer potential or existing customers a ‘local’ access number in their country. That local phone number will then redirect their call to you in ‘any’ country and to any type of phone, mobile or landline.

For example, your company could be located in Singapore but you have customers in the UK. You can own a UK local number and the calls would be redirected to your phone in Singapore (or any country).

By having call forwarding through international toll free or local numbers for each country, you can easily create a local presence. Customers will also be happy to see a number which looks familiar to them, for example if you owned a UK virtual number the dialing syntax would be exactly the same as any other UK local number.

Using an international call forwarding facility does not require on your part to have a local office or local employees to take calls. What it requires is that all the calls are redirected to a number of your choice. This redirecting to a number can be in any form – a cell phone, voice mail, office phone or a call center even fax machine, VoIP or PBX.

Included with your call forwarding number will be a private online account login facility which allows you to change the ‘ring to’ number to which all calls are redirected in the event you need to change it. For example, change it from a landline in the daytime to a mobile phone in the evening. The changes occur in real-time.

The process is very simple – when a customer dials a local international virtual number, his call is automatically redirected to a number which you have designated to receive such calls. The caller ID is also displayed and the caller can hear a local ring tone instead of a ring tone of the ‘ring to’ country.

But there are some complications also in this which you will have to overcome, such as linguistic and time differences. Your call center may be present on the other side of the world, receiving the calls at night at your ‘ring to’ number when it may be daytime on in the callers time zone. Also, calls could be handled by operators who speak different languages. Still, having an international virtual call forwarding number is much cheaper than maintaining a brick and mortar location in another country.

Benefits of hosting business meetings through conference call Canada

Canada Call conferencing is a specialized Canada/USA Toll Free conference call plan that has streamlined the flow of communication for Canadian companies like never before.

It has provided Canadian enterprises with a very convenient way of collaborating with their associates and customers located within Canada and/or the USA.

One important feature is cost. This Canada service is priced far below the Canada national services for Toll Free call conferencing. Learn more.

Hosting a business meeting utilizing a Canada conference call has also resulted in huge savings in terms of money and time for Canadian enterprises of all sizes. One of the major benefits is that the conferees can be located in Canada OR the U.S.

Hosting a conference call works well not only for internal meetings but also with existing clients, business partners, investors, marketing, negotiating business transactions, etc, through various exciting features of conference call Canada.

Audio conference calls also ensure that important decisions are instantly communicated to all the concerned, whatever part of Canada they may be located in. This is also a very cost-effective way to train key personnel located in different locales regarding policy changes and new product announcements for sales staff and support people.

Due to crystal clear sound quality and reliability, the ‘Canada conference call‘ is a painless strategy for collaboration with geographically diverse attendees. Conference calls can be recorded for future reference via an MP3 file, important decisions and commitments made or agreed to can be recorded.

Conference call Canada has become a very important tool in modern business communication which every company has access to and can benefit from.

If you have conference call participants in other countries beyond Canada and the US, you can have toll-free access in 105 countries using the Expanded Global Conference Call Plan located here. Canada toll-free rates on this plan, 2.6¢ per minute.

Achieving success in business through conference call

It is also an important way to interact with clients while negotiating, you are able to make quick real time changes to close lucrative deals which otherwise may have been lost to competitors.

Achhieving sucess in business through conference calls — Success using Conference Calls

Conference calls have emerged as an important component of modern business strategy. Compared to the times when it was considered to be a useless expense, conference calling has become a vital tool for business worldwide.

Conference calling allows the participants to gauge the reactions of the other parties while making important business decisions. It is also an important way to interact with clients while negotiating, you are able to make quick real time changes to close lucrative deals which otherwise may have been lost to competitors.

While conference calls are really very beneficial to a business, there is an expense. It must be kept in mind that each and every penny that you spend on a conference call may ultimately become a future profit. One aspect of the ‘savings’ versus the expense of a conference call is No air travel, no hotels, no time away from the office.

You can start by making a list of your needs and then go hunting for a company that matches these needs. Then you can gather information abut different conference call companies who can offer you good service at competitive costs. This will help you in selecting the right company. Important things to look out for while selecting a good conference call company are:

Facility must provide 24/7 operator assistance
Toll Free international access numbers must be provided to accommodate your participants in other countries
There must be a recording feature that enables download of free MP3 files
Conference call company network must be PSTN (public network), not VoIP for good line quality

Benefits of Canada conference call for business meetings

For organizations who need to collaborate with customers, associates or vendors that are located in geographically diverse locations worldwide, international conference calling has come as a blessing. Not only does it allow a company executive to communicate with participants located in far off places, but it also allows them to interact in a very cost effective way.

In addition to the international conference call plan, if the host and the participants are located in Canada and the USA, the conference call user can utilize a specialized Canada conference call plan.

From the economic side, the conference call Canada plan is a highly discounted, welcome money saving alternative compared to the local Canadian phone company offerings. It has become the preferred way of conducting conference calls between the US and Canada or solely within Canada or the USA. The plan provides Toll Free access from both Canada and USA including all provinces in Canada plus Alaska, Hawaii and the US Virgin Islands.

If the option of web conferencing desired and used along with the audio portion, compared to earlier times when conference calling was a painful experience, it is now very easy. It is done through your desktop or laptop, with no software download required. It works in conjunction with your internet browser.

The web conference call is also very cost effective as it operates through your existing internet connection. You can easily transfer business documents, show slides and presentations with graphs and pictures, videos, etc just like a normal face to face meeting. The participants can talk, see and hear everything clearly even if they are present in different countries.

In summary, along with the major economic relief and high quality connections, this has made conference call Canada very popular among Canadian enterprises and organizations. It is obviously a much cheaper way to conduct business meetings than normal face to face meetings.

Customers can also record all Canada conference call meetings FREE of charge. Use the recordings for future reference or as proof for business commitments agreed upon between business associates.

Things to consider before opting for conference call provider

Conference call services have deeply penetrated into the business world and have greatly contributed to their growth. This is the reason why more and more businesses are expanding their business operations and going beyond their national boundaries without much of a hitch. Those days are history when businesses used to go with the traditional ways of carrying out their business operations.

But with the advent of technical breakthroughs and the presence of so many competitors, businesses have been forced to acquire new policies and mediums through which they can cater to their clients. Outsourcing conference call services have made it easy for businesses to expand their business and conduct meetings with their international customers and associates without investing a hefty amount on any capital investment for conferencing equipment which can be significant.

Instead of a growing international business spending thousands of dollars for an internal conference calling platform e.g. equipment, software and personnel, they simply outsource international conference calling to a good conference call company and pay a competitive per minute rate on a ‘pay-as-you-go’ basis. This makes for much better use of capital that could be used elsewhere in the enterprise.

With the advent of technological advancements the conference call line providers have also become able to meet every possible telecommunication requirements of businesses around the world. If you too want your business to flourish and record growth that you always desired and have made your mind to take the benefits of conference call then there are many things that you should take into consideration that will help you to opt for the best conference call provider:

First and the foremost thing is that you should do a brief analysis of your conference call requirement. It will help you to avoid over budgeting.

If you want to access conference call on frequent basis then there are numerous affordable plans to choose from or if you want to access conferencing as and when you want then also there are plans to meet your requirement. So decide and choose the best that suits you.

Search for the best conference call provider that has a reputation of providing cost-effective yet sound services.

Prior availing conference call services it is necessary to take feedback of the service provider that suites your requirement.

Take into consideration whether you want video conferencing services or audio conferencing. If you require audio conferencing then ask your service provider about the maximum number of participants that you can involve in your conference call.

Also consider whether the service provider offer 24*7 customer support.

It is necessary that you should keep the above mentioned points in your mind because these will guide you to avail the best possible conference services.

Virtual phone number-To curb the need for setting up local offices worldwide

Without virtual number services, businesses can imagine the cost of setting-up local offices worldwide.

Businesses that are growing have satellite branches spread across the world. The reason behind this is the global open business policies and the technological advancements that have allowed businesses to go beyond their national boundaries and acquire new territories without much of a hitch.

But going global is not as easy as it seems because it becomes an over burdening task for businesses to manage their new territory operations and cater to the clients present there. It becomes a stiff task for businesses with multiple branches to co-ordinate their business operation along with newly acquired overseas territories and clients.

But thanks to the technical breakthroughs that have equipped businesses with effective tools like virtual phone number services to manage and carry-out their overseas operations with utmost ease. What these services have done is that they have brought business and client on a uniform platform where both of them can associate well.

Gone are the days when businesses did not have the ability to stay connected with their clients. But talking about today, clients prefer to deal with those businesses which provide effective customer services and offer easy access.

What these virtual call forwarding phone services have done is that they have reduced the extra burden of businesses in carrying out their operation in overseas territories. With these services businesses need not to set-up their local offices in countries where they operate or deals in. Basically with virtual number service a business opts for a specific number in accordance with the dialing convention of the country which the business is targeting. With that particular virtual number the client of that country can easily access the business.

The biggest advantage of virtual number service is that whenever the client makes a call he is not charged with premium international rates and that creates a sense in the mind of the client that the business has a local presence. This further helps business in reducing the need for setting-up local offices because with these services they can manage their clients well and provide them easy access to converse.

Without virtual number services, businesses can imagine the cost of setting-up local offices worldwide. This is the reason why more and more businesses are turning their heads towards these services as they are cost-effective and convenient.

Learn more about virtual phone numbers

International Conference Call – The green alternative to connect worldwide

It is the most beneficial strategy for international collaboration and connecting with your associates and customers overseas.

Due to the growth of business globalization, advancements have taken place in the last decade which have provided a uniform platform for clients and businesses to converse and collaborate internationally without in-person meetings.

Those days are history when it was beyond imagination to think of such a medium that could connect a group of associates or customers to an international meeting over the phone or Internet.

This is a reality which has revolutionized the international telecommunication sector. Today telecommunication services have become so advanced that they can cater to every possible requirement of businesses around the world. And this is the reason why more and more businesses are opting for these services because not only are these services a handy way of connecting with clients but also the savings are significant especially when compared to money that would otherwise be spent on hotel rooms, travel and a hist of other expenses involved to get an international group of people together. Now it can be done through technology at a fraction of the cost and disruption.

When it comes to conference call service it would not be wrong to say that these services have penetrated so deeply into the business world that it would be practically impossible for most of the current users to even think of carrying out their business operation without using these services.

Businesses have gone global and they are constantly searching for new methods to collaborate and improve their relationships with customers (existing or potential).

Businesses frequently use international conference call services to conduct meeting with their clients worldwide. The reason why conference call services have been in much demand in the recent years is due to the following facts:

They curb the need for businesses to travel around the world to conduct meetings with their clients or associates.
The physical presence of the attendees is not required with international conference call services.
There is no disruption of the daily business activity of the attendees because they do not need to leave their home base office for traveling to attend a meeting.
No downtime for any participants, they connect by phone.
Utilizing international Toll Free access numbers available in scores of countries provides phone access at no cost to the participants.
With these services the participants can not only see each other but can also share files, documents and presentations while discussing business strategies.
Conference calling is extremely cost effective, convenient for all involved and is the green alternative to in-person physical meetings whether domestic or international.

These are just some of the advantages that come along with conference call services but there are numerous additional benefits included with conferencing services.

It is the most beneficial strategy for international collaboration and connecting with your associates and customers overseas.

Read on

Conference calling service – The necessary collaboration tool

No matter where you are located within the world, you’ll be able to keep in touch anywhere, anytime with your colleagues, clients or employees.

Today, not only big companies but small and midsize businesses need advance mediums to compete and grow.

Meaning they want to seize the business opportunities and live in a competitive world. This is what global telecommunications provides. With new breakthroughs there are infinite communication possibilities utilizing unified communication, improved customer connectivity, Skype, global virtual numbers, web conferencing, etc. These services greatly help in bringing new global business, new opportunities because individuals have instant access to information which boosts their business efficiency. It also can greatly reduce costs of doing business whether domestic or internationally.

With the need of business and enterprises that are global in scope find new technologies and new ways to communicate. Huge technological advancements have taken place that are assist teams to work together easily and increase their productivity by taking advantage of a better control to manage and monitor their communications.

One such advancement is conferencing. Cost effective, more competitive, more productive and instant communication makes collaboration and hence transactions much faster. No matter where you are located within the world, you’ll be able to keep in touch, anytime with your colleagues, customers or employees with many of the newest communication services such as one number unified plans.

One sure way for a small business to get big is better communication. To speed up your business it is necessary to keep in touch with your employees and collaborate anywhere, anytime. Conference calling is possibly the foremost economic collaboration tool for teams of associates that need to share, no matter where in the world they are located.

Whether businesses have their clients in USA, Hong Kong, UK, UAE or any other country these services provide a better business-client connection. Whether it is SME or large enterprise they cannot imagine growing large without teleconferencing services. Conference calling is a very valuable business tool and simply the best for businesses around the globe.

Various types of conference calling services are available today.These include specialized plans for conferencing between two countries such as US and Canada or multi-country conferencing using the Expanded plan with over 100 country toll-free access.

The virtual number is one such type of collaboration service that has brought many changes to our world.

A virtual number service is a telephone number that is not directly associated with telephone line until you request it. Mainly this number is programmed to forward incoming calls to preset telephone numbers chosen by the client. With virtual number, whether your calls come from any part of the world, you’ll experience crystal-clear connection and that too at affordable prices. These services allow businesses to answer and forward their client’s calls anywhere in the world including mobile, landline phone and call centers.

Learn more about global collaborative telecommunication services at aitelephone.com

Advantages of Unlimited Conference Call services

Now it’s a reality to host unlimited conference calls during the month and only pay one flat fee. This is a service that you can use conference call after conference call and not need to worry about the passcodes changing or the access number changing or re-establishing your account every two months. Everything stays the same from call to call unless you ‘request’ a change.

Thanks to high quality lines and state-of-the-art conference call bridging technology, you won’t have sound quality issues nor cutoffs or busy signals that have been reported by new customers coming to AIT from so called free conferencing services. Does free include the brain damage for the host?

Teleconferencing is one such part of the telecommunication services industry that has taken business collaboration strategies to new heights.

Businesses require a conference call plan they can effectively manage. This particular plan provides a free online conference call viewer which enables the host to view an itemized list of the participant’s phone lines connected to the current conference call in real-time. The host has the option of muting all participants or selectively muting as needed. In addition, the host can actually ‘delete’ a participant if necessary.

This plan once activated, can be passed around the office so that any number of users can use the unlimited account. Host as many conference calls monthly as you need. It’s all apart of your ‘unlimited’ flat rate Conference Call account.

Reservationless – No booking or scheduling of conference calls necessary. Use your account whenever you wish, 24/7.
Simply notify your participants, dial-in and enjoy your account
Your conferees will never hear a busy signal
State-of-the-art conference call bridges with 6000+ available ports
Excellent line quality, guaranteed
This plan can be used for international conference calls. The only caveat is that all participants located abroad would need to dial-in to a standard U.S. access number. Consequently they would need to pay their own long distance company to call the USA. Many customers that use the ‘unlimited’ plan with international attendees have their guests dial-in with Skype or some other VoIP service local to them. For true Toll Free international conference calls – view this plan.

These are some of the advantages of unlimited conference call services.

Unlimited conference call services – The affordable way of conversing

Unlimited Conference Call service enables a subscriber to host an unlimited number of conference calls and only pay one flat fee for the entire month of usage.

Telecommunication services have deeply penetrated the communication system of organization and businesses around the world. With latest technological tools and advancements the telecommunication services have become so advanced that if they are utilized well they can help businesses to grow and flourish in their respective fields.

No wonder services like teleconferencing are nowadays so widely used by people and businesses. The reason behind people and businesses opting for teleconferencing services like unlimited conference call, virtual numbers, international toll free numbers or call forwarding is the uniqueness of these services. Not only are they a cost effective way of connecting with people but provide a leading edge to businesses so they can survive the steep competition they may have in their industry.

If there is frequent usage of conference calling, then unlimited flat rate conference call plans are the solution.

Today teleconferencing services have become so advanced that people cannot even imagine how useful they can be. It would not be wrong to say that in the near future the requirement of teleconferencing would reach new heights as more and more businesses are finding ways to expand their territorial reach. Thanks to the technological advancements that have made it possible for businesses and people to communicate across borders with services such as the international conference call plan offering toll free access from 60 countries.

Opt for unlimited conference call plans to converse as much as you like

Unlimited Conference Call Plans

With technological advancements made in the field of telecommunication services people have witnessed a major revolution in the way communication with a group is done.

That is why people more frequently need strategies through which they can stay connected with their associates, prospective customers, branch offices, etc.

Not only the people but businesses around the world are feeling the heat to opt for methods that can help them in expanding their business operations and even go beyond national boundaries.

Today there are so many service providers who are catering to the teleconferencing requirement of businesses and people and providing them with various features like flat rate conference plans to connect at affordable prices. Low cost plans are one such element for which technological innovations are applauded worldwide. Gone are the days when making a conference call was a costly affair.

Unlimited conference call services have allowed people and businesses to host an unlimited quanity of monthly conference calls and pay one small flat rate for the entire month.

Teleconferencing helps businesses and individuals cater to their day-to-day operations smoothly.